Setting the scene

Background | SLGAAP

In late 2019, the Commonwealth Government provided the NHVR with more than $8 million in funding, to assist local government road managers with assessments of assets, such as bridges and culverts, on key local government roads.

The Strategic Local Government Asset Assessment Project (SLGAAP) is a nation-wide project aiming to identify the existing capacity of road assets and share this information centrally, to assist with informing heavy vehicle road access. The project will improve heavy vehicle access by:

  • Identifying current and potential key heavy vehicle freight routes on local roads.
  • Assisting local government with the management of road asset data related to heavy vehicles.
  • Providing a central database that contains information on road assets.

Under the Heavy Vehicle National Law (HVNL), road managers have responsibility for heavy vehicle access to their road network. The HVNL recognises the importance of local governments being able to efficiently manage their infrastructure.

The Project will provide the resources to assist local government road managers in making decisions relating to heavy vehicle access on their road network assets, specifically bridges and culverts. It is managed by the NHVR Freight and Supply Chain Productivity branch and is planned to deliver two (2) phases of work, due to be completed by 30 June 2021.

This document outlines the approach to developing the technology platform within the NHVR Portal that promotes the sharing of a single source of information for heavy vehicle related asset information.

Deliverables | High-level scope

Database for sharing road asset information

A database for sharing the road asset information gathered during the project delivery will be provided to road managers and the heavy vehicle industry. It is intended that this database will help support the road access application processes and improve decision-making related to heavy vehicle access.

Phase 1 Pilot

Phase 1 involves undertaking an engineering assessment of the nominated assets against reference heavy vehicle configurations in participating pilot councils. Once the data (asset details and assessment result) is obtained, it needs to be accessible to the heavy vehicle industry in order to assist with route planning which is currently a significant barrier to obtaining access due to a distinct lack of road asset information.

The NHVR needs to provide a means to display the data in a single location that is accessible to key stakeholders being industry, road managers and NHVR (Access Operations). The delivery of the business requirements is assumed to be via existing business systems using existing functionality and capability.

Phase 2 - Delivery

Phase 2 continues asset assessments and subsequently produce asset data similar to Phase 1, although the volume will be significantly greater.

The NHVR Portal is required to provide the enablement of a self-service interface for road managers to add, amend and remove asset information that corresponds directly with the data layer created as part of Phase 1.

Project overview

What | Purpose

The purpose of the Digital Asset Management (DAM) module is to deliver an enhanced digital asset management capability to NHVR Portal users through a centralised national data repository.

How | Components

The focus for this project is to build, manage and utilise a national asset heavy vehicle management system, focusing on critical local government bridge and culvert structure data, that focus on improving productivity for heavy vehicles.

Through the collection and storage of key asset data via a national database, it will assist road managers to better manage their assets more accurately to make better informed decisions on heavy vehicle consent and support future funding decisions for asset investment.

The scope of this work consider the standardisation of asset data using a common language that can become a platform for future use. It is expected that this data will lead to stronger and more consistent decisions and will bring clarity to the heavy vehicle industry. By providing a national repository for asset data related to heavy vehicles will lead the way in bridge and culvert assessment consolidation.

To obtain the necessary data, the team will build a nationally based asset management tool in the NHVR Portal that will provide the means to capture and store the required data elements.

The outputs of this project may also assist the NHVR to develop and improve other tools that are dependent on data inputs.

Why | Benefits

Our vision is to have safe, efficient and productive heavy vehicle movements supporting a strong and prosperous Australia achieved through:

  • Collective awareness of heavy vehicle impacts on road related assets.
  • Understanding of the road related assets capacity to handle the movements.
  • Well-formed understanding of the demand for movements.

This project will deliver an asset data solution that will improve heavy vehicle access across Australia by:

  • Information availability - ensuring road managers have access to asset information that assists with decision-making relating to heavy vehicle access.

  • Improved planning - allowing industry to access information that assist with decision making relating to planning the most productive route and vehicle.

  • Route Visibility - providing information on the key heavy vehicle routes on local government roads.

  • Data currency - enabling road asset data to be maintained through a centralised system.

Business process | Asset Management

Delivery approach

Our team

The NHVR has an existing product delivery team that is responsible for the digital transformation activities within the organisation. We have been in operation for over 6 years, which began with remediating the NHVR’s access permitting system, then extending the newly developed digital capability to other lines of business for the benefit of the heavy vehicle industry.

The NHVR Digital team will lead the program of work on behalf of NHVR Solutions. They are currently focused on ‘digitising’ the Performance Based Standards service, after establishing the original Access permitting capability in the NHVR Portal, as well as the Accreditation, Vehicle Standards and Registration services. The team is made up of a range of specialist product and technology resources, including program managers, architects, web developer, automation testers and product analysts.

Our approach

The NHVR Digital team utilise a range of modern, agile delivery techniques to ensure that the products and services we design and develop meet customer expectations. We have a strong focus on customer experience and align with the Digital Transformation Authority’s Digital Standard, where we undertake Discovery, produce an Alpha prototype version, mature that to a Beta production-ready version, and finally go Live with the minimum viable product then continue to evolve the solution.

Proposed schedule

The NHVR expects that the identified program of work will be delivered in a 11-month period from 1 August 2020 through to 30 June 2021. This is based on an approved start date and contract established between the Commonwealth and the NHVR.



Asset Management Capability in NHVR Portal

Route Planner Enhancements for Automatic Asset Management

The functionality and NHVR Portal layer developed in line with Phase 1 of the project, will need to remain as the base of the required Phase 2 system enhancements

The layer that has been produced in Phase 1 (pilot) will be maintained and form the basis of the layer that will be updated from the solution developed in Phase 2.

The NHVR Portal functionality will need to be enhanced to allow road managers and the regulator to add, update, manage and remove asset data:

  1. A landing page and search table functionality, including the ability to search and import and export data (e.g. the same functionality as the case tracker search table).
  2. The ability to add, edit or archive an asset.
  3. When adding or editing an asset, the ability to complete the mandatory fields of data.
  4. When adding or editing an asset, the ability to add documents and notes
  5. Only the following system user accessibility levels will be able to view and utilise this functionality: Road managers: Account Administrator, Regulator: Account - Administrator or higher, Customer: N/A customers are not able to view or utilise this functionality.

The NHVR Portal and Route Planner will be utilised and enhanced to meet Phase 2 requirements.

  1. A new module (Asset Management) will be created in the NHVR Portal to allow road managers and the regulator to add, update, manage and remove asset data.
  2. There will be a landing page and search functionality provided to the data sets.
  3. There will be the ability to add new or edit existing asset data, with mandatory and non- mandatory fields identified. Draft mode will also be available before new or updated data is completed.
  4. There will be the ability to add documents (simple attachments) and notes to the asset data.
  5. There will be the ability to restrict access to view, update and manage the asset data based on user roles in the NHVR Portal.

The asset data will automatically be utilised to update the NHVR Portal Route Planner tool GIS layer (developed in Phase 1).

The asset data collected using the solution developed in Phase 2 will be automatically incorporated into the GIS layer developed in Phase 1.

Data Management and Spatial Infrastructure

National Spatial Solution Program platform foundation activities.

Out of scope

  • Functionality beyond existing toolset (i.e. leveraging current Route Planner).
  • Data collected being used in the determination of a route (in this Phase).
  • NHVR Portal ‘intelligent routing’ enhancements and consent decision integration. Mobile or smart phone ‘app’ solution capabilities – it may be mobile ‘responsive’.

Resources and costs

Scope itemResources
Asset Management Capability in NHVR Portal

2 resources for 9 months including technology and overheads 

Route Planner Enhancements for Automatic Asset Management

1 resource for 9 months including technology and overheads

Data Management and Spatial Infrastructure3 year NHVR Portal maintenance and storage fees